Assistant Project Manager

Jacksonville, FL

SUMMARY

The Assistant Project Manager supports assigned Project Managers, ensuring alignment with schedules, budgets, quality standards, and all aspects of subcontractor management as needed. This role contributes to procurement, buyout, RFIs, submittals, and change management, helping to mitigate risk and maintain momentum throughout the project lifecycle. The Assistant Project Manager takes ownership of assigned scopes, maintains consistent communication across project teams and trade partners, and plays an active role in field coordination and documentation.

 RESPONSIBILITIES

  • Assist with quantifying costs and risks during bidding and support buyout activities through negotiating terms, completing small scope buyouts, and tracking cost changes from plan updates
  • Coordinate and document mockup processes with trade partners, the architect, and the owner to ensure design alignment and issue resolution
  • Assist the Project Manager (PM) with procurement and take ownership of assigned contracts by verifying subcontractor scope of work, insurance requirements, and required documentation
  • Support the PM in obtaining permits and ensuring local codes are communicated to respective parties, acknowledged, and executed through project operations
  • Prepare and submit clear RFIs ensuring accuracy, tracking, and timely resolution
  • Manage the submittal process by assembling packages, tracking long-lead items, escalating delays, and coordinating the delivery of physical samples for approval
  • Create and maintain professional relationships with owners, architects, engineers, and subcontractors to support internal and external operations
  • Maintain communication with field teams and subcontractors to ensure transparency through project changes, submittal coordination, and updated documentation in Procore
  • Organize and lead OAC meetings by preparing agendas, discussing RFI and submittal status, and documenting schedule or workmanship concerns during site visits
  • Oversee change management, track costs, and validate change order execution to support project demands by identifying impacted scopes, collecting and validating pricing, and tracking in Procore
  • Maintain Procore records and documentation, including PCO logs, subcontractor changes, finish selections, and updated drawings
  • Support the project schedule by documenting delays and communicating changes to the appropriate stakeholders
  • Conduct regular job site visits to monitor safety and quality, conduct project walks with the field team, verify installation of approved materials, and coordinate issue resolution
  • Travel up to 35% to assigned projects

  REQUIREMENTS

  • High school diploma or equivalent
  • Minimum of 2 years of related construction management experience directly supporting a Project Manager or Project Superintendent, including at least 1 year of field experience
  • Working knowledge of construction documentation, submittals, RFIs, and change order processes
  • Proficiency in Procore or a similar project management platform

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

JOB CODE: 1000003