SUMMARY

The Construction Administrator coordinates the administrative and financial activities that contribute to successful project execution. This role is responsible for ensuring the accuracy, organization, and accessibility of project documentation, billing, and contract commitments. The position enhances project operations by streamlining communication, completing documentation, and supporting key milestones throughout the project lifecycle.

 RESPONSIBILITIES

• Upload, track, and communicate all project plans and revisions to ensure field teams and subcontractors have current information
• Coordinate documentation between project management, field teams, subcontractors, and owners
• Establish and maintain systems that support daily field documentation, punch list tracking, and overall accountability
• Coordinate communication with the field by maintaining organized digital file access and folder structures
• Ensure project documentation is properly stored and accessible for legal, warranty, and closeout purposes
• Compile complete closeout packages including as-builts, warranties, manuals, and release documents
• Perform administrative duties involving owner change orders, back charges, logs, and internal commitments
• Understand and fulfill commitments for contracts and change orders
• Prepare and maintain project commitments and cost documentation
• Track job cost commitments, field purchases, and owner reports
• Verify and process field notices and related assessments
• Lead monthly billing by tracking submissions, verifying documentation, and ensuring timely processing aligned with project payment terms
• Review weekly Accounts Payable selections and identify inconsistencies in subcontractor and purchase order draws
• Review subcontractor draws and waivers for accuracy
• Confirm all retainage documentation is complete for final payment processing
• Communicate proactively with subcontractors on payment timelines, escalating issues to the Project Manager or Division Manager when necessary
• Manage utility payments and billing for units turned over to the owner
• Maintain lien compliance by tracking laws in active states, addressing liens, and ensuring timely release collection
• Support warranty, permitting, and participate in project and budget meetings as needed 

REQUIREMENTS

• High school diploma or equivalent
• Minimum of 2 years of administrative experience, including at least 1 year of accounts payable experience
• Experience in construction or a related project-based industry strongly preferred 

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

JOB CODE: 1000004