SUMMARY

The Construction Administrator coordinates the administrative and financial activities that contribute to successful project execution. This role is responsible for ensuring the accuracy, organization, and accessibility of project documentation, billing, and contract commitments. The Construction Administrator enhances project operations by streamlining communication, completing documentation, and supporting key milestones throughout the project lifecycle.

 RESPONSIBILITIES

• Manage digital project drawings, including uploading drawings and tracking revisions to ensure field teams and subcontractors have the most current information
• Establish and maintain systems, documentation, and file access to support daily operations between project management, field teams, subcontractors, and project stakeholders 
• Compile and organize complete closeout packages, including project record documentation and subcontractor warranties, for project stakeholders; ensure proper storage and accessibility for internal purposes 
• Manage the execution of subcontractor commitments, change orders, and back charges 
• Understand project cost commitments and enter invoices against appropriate line items, verifying commitment increases as needed 
• Maintain subcontractor insurance compliance by ensuring proper coverage, reviewing weekly reporting, and issuing follow-up communications as needed 
• Oversee the project’s monthly billing by entering vendor invoices in a timely manner, monitoring subcontractor billing submissions, verifying pay application documentation, and ensuring the collection of all invoices aligns with project payment terms 
• Review weekly Accounts Payable selections and identify inconsistencies in subcontractor draws and purchase orders
• Coordinate project final billing, including the collection and review of account statements, ensuring all retainage documentation is complete for final payment processing 
• Submit invoices for processing according to payment terms; communicate proactively with subcontractors on payment timelines, escalating issues to the Project Manager or Division Manager when necessary 
• Collaborate with the project team and project stakeholders on utility payment management, including tracking billing through building turnover  
• Maintain lien compliance by mitigating payment notices, addressing liens, and ensuring timely release collections
• Support tasks related to warranty as needed 

REQUIREMENTS

• High school diploma or equivalent
• Minimum of 2 years of administrative experience, including at least 1 year of accounts payable experience
• Experience in construction or a related project-based industry preferred 

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

JOB CODE: 1000004